AP 549 - Internal Communications
Background
The Surrey School District No. 36 (the “District”) maintains formal and standardized communication channels to ensure timely and consistent dissemination of information to staff.
Procedures
| 1. | Weekly PVP Memosa. | Shall be circulated via email, to all principals, vice-principals and copied to exempt (EPEG) staff, and the “all schools” distribution list by the Superintendent’s department.
| | b. | May contain B-Memos, notices regarding District programs and reminders about events, procedures or opportunities.
| | c. | A confidential second version of the memo shall be sent once per week, when needed, to all principals and vice-principals, copied to EPEG staff, when sensitive information needs to be circulated.
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| 2. | “B” Memos
a. | Shall contain practices, procedures and/or instructions to be followed in the day-to-day operation of the schools and/or departments, which can include information or instructions that apply to only one set of circumstances.
| | b. | Shall be available online for reference.
| | c. | Shall be distributed via the Weekly PVP Memo, or in emergent situations, via email to the same recipients.
| | d. | Shall be published through the offices of the Secretary-Treasurer.
i. | The Secretary-Treasurer shall maintain numerical sequencing, indexing and archiving of the documents.
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| | e. | May be destroyed one year after the date of issue.
| | f. | May be issued only by members of the senior leadership team.
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